Who is in, at a glance
How many were expected, how many came, who is on break. On the phone's first screen, every morning.
For every business that runs on shifts
Who, when, how many hours: no argument.
Build the week in five minutes, let the team scan the tag at the door. Hours ready at month end, the till closed the same night.
- 11 sectors
- the rules of 16 countries
- 6 languages
platform.vardify.com
Product film
The whole day in two minutes.
From setup to month-end payroll: the team marks it on their phones, you plan from the panel, QR at the door, a list at day end. Every frame is the product.
Friction on shift
What the group says, the app has on record.
The six arguments a shift starts most often, and the record that ends each one.
I was here at eight.
08:04On recordThe scan comes from the branch's own network, with that moment's time. The manager sees who is in on the Today screen.
Nobody counted my break.
13:20On recordBreaks are written to the minute. My Timesheet shows hours with and without breaks, separately.
My overtime was never worked out.
17:45On recordThe weekly cap comes from the country's law and is measured on the server. Anything above it sits on the line as overtime.
Who has Friday, then?
21:10On recordWhoever accepts first takes the shift, and the manager learns at once. If the deadline passes, the system closes it and tells everyone.
Nobody answered my leave.
09:32On recordA request is stamped with the time and waits in the approval box. If the answer is late, it goes up to the owner.
Is the till shortfall on me?
23:15On recordAt day end, cash, the Z slip and card channels are reconciled separately. A difference is written to the day, not to a person; who counted what stays on record.
Get the most out of your business.
Unlimited branches, one screen
See every branch's today side by side. Advances, leave and timesheets belong to the person; they are not split by branch.
The till closes the same night
Sales, the Z report, the count and card channels are reconciled that evening. If there is a difference, the day does not close until it is explained.
Web and phone
From the phone, or from the web.
One account, one business. Set it up from the phone in the kitchen or from the computer at the desk. Your team only needs the app.
Owner and manager Set up, plan, close
Pick the sector, add branches and the team, publish the week, close the day. The week's grid and the reports on a big screen; the same work on the phone too.
- Web platform
- iOS and Android
platform.vardify.comTeam Scan, see, ask
Joins with a code. Sees their shifts, breaks and hours; asks for leave, an advance or a swap.
- Phone app
- Join code
The tablet at the till Show, scan, count
The tablet you already have, or an old phone, becomes the kiosk. It shows the rotating QR, takes PIN clock-ins and lists who came in today. Nothing to install; kiosk.vardify.com and a pairing code are enough.
- Any tablet
- PIN clock-in
- Who is in today
Why
Why it is easy.
Setup, hardware, country and language. The four places you expect to get stuck come ready.
- 5′
Set up in five minutes
Pick your sector; the bands, positions, skills and checklists come with it. You publish the first week the same day.
- ⌁
No card reader, no turnstile
Stick an NFC tag on the door or hang a QR. The scan goes through the branch's network; a photo of the tag is no use from home.
- 16
Your country's rules, ready
You pick the country; the weekly cap, the holiday calendar, the currency and the payroll arithmetic follow. 16 countries ready.
- 6
Whatever the team speaks
Six languages. The app opens in the phone's language; in Arabic the text direction turns too.
Whatever the team speaks6
Your country's rules, ready
160
You pick the country; the weekly cap, the holiday calendar, the currency and the payroll arithmetic follow. 16 countries ready.
How planning goes
The week builds itself, you approve.
Availability is collected, the rules are applied, the draft arrives on its own. You only approve; if you like, you leave that to the system too.
- 1
Write the rules once
The sector brings the bands, the positions and the break pattern. Weekly cap, rest, skills, fairness and the contract pattern are the rules; you decide which may bend.
- 2
The team marks availability on the phone
A weekly or monthly cycle, by sector. Reminded until the last day; a person marks only the days they cannot work, the contract pattern says the rest.
- 3
Demand says the headcount
Sales and past weeks show how many people each hour needs. The manager sees the number instead of writing from memory.
- 4
The system fills the week
The draft is ready days before the week starts. A band that cannot be filled stays open and says why; the alternatives sit side by side.
- 5
Approve; or let that run on its own too
A week that clears the coverage threshold publishes itself if you want. Everyone gets their own week as a notification; a band left empty goes to the team as an open shift.
Swap and hand-over
“I can’t make it”, they said. The shift was not left empty.
A shift is never left to a chat. Who cannot come, who takes it, when it closes; all three on the phone, all three on record.
I can’t make it
With time to spare, the request goes straight to eligible colleagues. Close to the shift there is a last-minute door, and the manager hears from the first moment.
The threshold is yours: 24 hours far, 12 hours near.
Hand over
The shift lands with everyone whose skill and availability fit. The first to accept takes it; the rest are told it is closed.
One person takes it; no double booking.
Swap
Two people trade shifts. The weekly cap and the rest rule are measured again for both; the manager approves.
A swap that breaks a rule is never offered.
Sector-aware
Pick your sector, the rules come ready.
The sector is not a label, it is the most important setting. Bands, positions, skills, the planning cycle and the opening and closing checklists come with it; you only type the names.
Café & Restaurant
07:00–15:30 · 11:00–19:30 · 15:30–00:00
Barista, waiter, cashier, cook, busser, dishwasher. 8½ hours gross, 1 hour of break: on Türkiye's six-day week that is exactly the 45-hour cap; elsewhere the country's cap applies. Hygiene and opening/closing skills.
Retail · Mall store
09:00–17:00 · 13:00–21:00 · 10:00–19:00
Sales, till, stockroom, aisle, store manager. Opening and closing bands set to mall hours; returns and stock-count skills.
Bakery & Patisserie
04:00–12:00 dawn · 07:00–15:00 · 13:00–21:00
The production shift is over before the counter opens; dough, oven, pastry, decoration, packing skills. Oven temperature sits on the checklist as a measurement.
Grocery
Morning · Midday · Closing · Weekend
Cashier, shelves, goods-in, cold chain. Counting and receiving skills; the daily till and Z-slip flow is the same.
Bar
Evening · Night · Closing
Bands that cross midnight, a day-end till that closes at night; tips are paid to people, not counted as revenue.
Hotel
Morning · Evening · Night · 24/7
Reception, housekeeping, service. Night band and 24/7 coverage ready.
Beauty & Hair
Bands around appointment hours
Hairdresser, beautician, reception. Bands follow appointment hours; availability is weekly.
Clinic & Pharmacy
Outpatient · On call · Weekend
On-call bands, nurse and pharmacist positions, measurement items like the medicine fridge on the closing list.
Gym · Other
Your own bands
If the sector is not listed, "Other": it starts with customer service, till, stock and opening/closing skills; you change everything later.
Small but decisive
The things in the detail.
The eight things you look for when comparing, on one page.
§ Labour law built in
The 45-hour week, 270 hours of overtime a year, the 7.5-hour night, the weekly rest day and make-up work are the planner's rules. A week that breaks one is told before it is published.
⚑ Suspicious scans are flagged
A two-minute clock-in and out, a record that matches the plan to the second, a change of device. It sits on the line with a flag; the manager looks and decides.
✓ Staff confirm their timesheet
Before the period closes, everyone sees their own hours on the phone; they approve or object. Payroll gets an answer, not an argument.
⇪ The week as a WhatsApp poster
The published week becomes a picture with one tap. You share it in the group with those who do not have the app too.
# No phone: kiosk PIN
The tablet on the till, or an old phone, becomes the kiosk. Someone without a smartphone clocks in with a four-digit PIN; who came in today is there too.
⇣ Team from Excel
Upload the list you have as .xlsx or .csv, match the columns. Forty people are in within a minute.
28 A file for 27 payroll programs
When the period closes, the file comes out in the format your accountant's program expects. If you gave their e-mail, the link goes to them.
% Labour cost against takings
Weekly labour per branch and its share of sales. A week that will go over budget warns you before it is published.
Pricing
Priced per business, a package for how you work.
The packages follow how deep the operation goes. Each price includes the first branch and a set number of people for the whole business; every further branch is a fixed monthly add-on, more people are added at a small price per person, nobody is turned away. Every business starts with 30 days free, no card asked.
- 15 people included
Starter
A single place run by its owner. Build the week, let the team scan, let the timesheet write itself.
£21month · 1 branch included · excl. VAT£252 once a yearEach further branch £8 / monthThen £1.25 / person / month past 15Start with this plan- Shift plan, templates and sector rules
- Leave, swap and hand-over requests, the approvals queue
- Availability, weekly rest, rest and skill rules
- Timesheet, overtime approval, no-show verdicts and explanations
- The payroll file and hand-over to the accountant, six languages
- Advances, payments, My earnings and the tip pool
- Announcements, personnel files, documents and privacy forms
- Regions, and people who work in several branches
- 25 people included
Standard
A place with a manager that closes the day. Automatic planning and the day-end till start here.
£41month · 1 branch included · excl. VAT£492 once a yearEach further branch £13 / monthThen £1.25 / person / month past 25Start with this plan- Everything in Starter
- Smart planning: the week filled by availability and rules
- Day-end till, Z slip, daily takings and reconciliation
- Opening/closing checklists and the shift log
- Labour and takings reports, scorecards and analytics
- 40 people included
Pro
A place that sees the busy hours coming. Demand forecasting sets the staffing; you write your own rules.
£74month · 1 branch included · excl. VAT£888 once a yearEach further branch £21 / monthThen £1.25 / person / month past 40Start with this plan- Everything in Standard
- Takings and demand forecast, hourly staffing
- Your own rules: your business's, on top of the built-in ones
- A region's week in one go: the pool spread across its branches
- Head-office console: dealer and franchise businesses on one screen, with settlement
Free plan
£0Free for good for one branch, 5 people and one manager: the weekly shift plan, QR/NFC clock-in and the Today screen. Leave, timesheets and payroll from Starter up.
Start freeWhat each plan includes
Every plan includes everything in the one before. A mark means the plan opens it.
| Free | Starter | Standard | Pro | |
|---|---|---|---|---|
| People included (whole business) | 5 | 15 | 25 | 40 |
| Branches | 1 | 1 included, more at a fee | 1 included, more at a fee | 1 included, more at a fee |
| Managers | 1 | Unlimited | Unlimited | Unlimited |
| Weekly shift plan and templates | ✓ | ✓ | ✓ | ✓ |
| QR / NFC / kiosk clock-in, the Today screen | ✓ | ✓ | ✓ | ✓ |
| Leave requests, availability and the approvals queue | – | ✓ | ✓ | ✓ |
| Shift swaps and hand-overs | – | ✓ | ✓ | ✓ |
| The weekly day-off rule | – | ✓ | ✓ | ✓ |
| Timesheet, overtime approval, no-shows and explanations | – | ✓ | ✓ | ✓ |
| Payroll file and hand-over to the accountant | – | ✓ | ✓ | ✓ |
| Advances, payments and My earnings | – | ✓ | ✓ | ✓ |
| Tip pool | – | ✓ | ✓ | ✓ |
| Announcements, personnel files, documents and privacy forms | – | ✓ | ✓ | ✓ |
| Regions and people who work in several branches | – | ✓ | ✓ | ✓ |
| Automatic shift planning | – | – | ✓ | ✓ |
| Day-end till, Z slip and daily takings | – | – | ✓ | ✓ |
| Opening/closing checklists and the shift log | – | – | ✓ | ✓ |
| Labour and takings reports, scorecards and analytics | – | – | ✓ | ✓ |
| Demand forecast and hourly staffing | – | – | – | ✓ |
| Business-specific planning rules | – | – | – | ✓ |
| A region's week from its shared pool in one go | – | – | – | ✓ |
| Head-office console for dealers and franchises | – | – | – | ✓ |
30 days free. No card asked; the trial starts with every feature. If you pick no plan when it ends, your business moves to the Free plan and nothing is deleted.
Founding offer. The first 200 businesses get 30% off for their first 12 months and their price held for 24; it applies by itself when the trial ends.
Pilot programme. The first ten businesses use all of Pro free for six months; in return, twenty minutes every two weeks. Apply for the pilot →
Payroll programs in United Kingdom. When the period closes the file comes out the way the accountant’s program expects it.
- Xero Payroll
- Sage Payroll
- BrightPay
- Moneysoft Payroll Manager
Prices are in the business's country and its currency; the tax rule is the country's. Pay yearly and you pay ten months for twelve.
Write to usKVKK and GDPR compliant
The privacy notice, the data processing agreement and the sub-processor list are published in six languages. The data is yours; you take it when you want and have it deleted when you want.
No face recognition, no constant location tracking
Location is read only at the moment of a scan. No ad cookies, no session recording. We keep no passwords; you sign in with your Google or Apple account.
Independent audit on the way
ISO 27001 and SOC 2 preparation is under way; the certificates will be here when they arrive. Until then there is our signed agreement and our open sub-processor list.
KVKK and GDPR
Your team's data is safe.
Vardify complies with KVKK and GDPR. Your team's names, hours and pay are processed only for your business.
We built this software for the arguments we have every month in our own cafés.
I came into the café business as an investor: Kukas Cafe, 1401 Ataşehir, Polea Bostancı; the fourth, Cofa Kahve, is opening in Sakarya. I own a software company and I am an engineer. I know from both sides of the table the businesses where hours are argued over at month end, where who has Friday gets lost in a chat, where the till shortfall is found in the morning. Vardify exists to put those three arguments on record. It started for cafés; the same record holds for shops, bakeries, hotels and clinics.
We built Vardify with a team that knows this work; it has been tested on the floor, with real businesses, since day one.
Further in
Three ledgers the page did not fit.
Opening checklist, announcements and many branches. All three in the product today.
- Opening & closing
A measurement, not a tick, keeps the list
Opening and closing checklists come with the sector: oven temperature, fridge reading, till handover. An item can be a tick; it can also be a measurement, a photo or a note. A reading outside its range is a finding, and a notice goes out only when there is one. Who, when, what they saw; every run is on record, and the item left undone shows.
- Sector lists
- Measurement and photo
- Finding alerts
- Run record
- 15 minto take an announcement backCommunication
You see who read the announcement
An announcement goes to a branch or to the whole business; you see who read it. Within fifteen minutes you can take it back, after that you withdraw it. No-shows, an open till, a pending approval and the next shift arrive as notifications. The shift log carries the handover note with its photo; the next shift sees it at opening.
- Read receipts
- Take back
- Shift log
- Notifications
- platform.vardify.comBranches & analytics
The owner looks from the platform
Five roles: owner, admin, manager, supervisor, employee. Everyone sees what their role sees. A group, a dealer and a single branch share one model; the HQ console puts the branches side by side week by week, and the reports export.
- Five roles
- HQ console
- Reports
- Six languages
Frequently asked
What happens if the internet drops?
The scan queues on the phone and reaches the server when the connection returns. The time stays that of the scan, not of the moment it left the queue.
Do we need a card reader or a turnstile?
No. Sticking an NFC tag on the door or hanging a QR is enough. No installation, cables or maintenance.
Someone on the team has no smartphone
The tablet or an old phone at the till becomes a kiosk. Anyone without a phone scans with a four-digit PIN; the hours go to the same timesheet and the manager sees them on the same screen.
Do we type the team in one by one?
No. Upload the list you have as .xlsx or .csv and match the columns once. Everyone gets a join code; whoever scans it signs in from their own phone.
Some of the team don't read Turkish
The app comes in six languages: Turkish, English, Arabic, German, Russian, Spanish. Nobody looks for a setting; the app opens in the phone's language, and in Arabic the text direction turns too.
What do we have to do at the end of the month?
Just look. The lines build up day by day; overtime, night hours and missing hours sit there calculated. When you close the period it locks and cannot change retroactively.
We run more than one branch
Every branch builds its own week and closes its own day. The owner sees them all side by side on one screen; advances, leave and timesheets belong to the person, and are not split by branch.
Where is our data kept?
In line with KVKK and GDPR. The privacy notice, the data processing agreement and the sub-processor list are published in six languages; ISO 27001 and SOC 2 preparation is under way.
Can I take my data with me if I leave?
Yes. You can download timesheets, payroll and reports as CSV at any time; period files come out in your payroll program's format. When the subscription ends, reading continues and your data is not deleted. If you want it deleted, you ask under KVKK.
Who do I write to when something goes wrong?
hello@vardify.com; we answer the same working day. The web platform has a Help page too.
Start
Set it up once. The rest is the system's job.
Pick your sector, add your team from Excel or with a join code, publish the first week. Try it free; no card asked.
Owner and manager